Holiday Party Policy
A reservation contract will be prepared to hold the date for two (2) weeks.
A non-refundable deposit of 25% of the estimated value of the function is due with the signed contract. We accept MasterCard, Visa and American Express.
The final guaranteed number of guests is required with payment seven (7) days prior to the event.
An invoice for any remaining balance will be issued within a week of the function and is due net thirty (30) days. Your invoice will reflect the guaranteed number of guests or the actual attendance, whichever is greater.
Our Social Sales Manager will arrange a meeting to discuss menu selections and the details of the event.
All food and beverage costs are in addition to the facility fee.There is a minimum of 150 adult guests for weekend social events.
The Social Sales Manager will also make arrangements for specialty cakes, flowers, music and non-house linen.
The bartender fee is $150.00 per server with a ratio of one bartender to 75 guests for a four (4) hour period. Additional charges may be required to accommodate extended event programming.
There is a five (5) hour time frame for social events. Additional hours may be arranged with our Social Sales Manager at an additional fee of $300 per hour.
Overnight accommodations are available for invited guests. We offer overnight guestroom accommodations in our rustic cottages, at The Inn at Warren and The Northern Lodge, featuring hotel style luxurious guest rooms.
Guest Room Polices & Procedures for Social Events
- We are happy to arrange overnight accommodations for your guests. Please contact your sales manager for further information.
- All reservations must be made through The Warren Conference Center & Inn by calling 508.231.3000. Reservations must be under the guest’s name that will be occupying the room. A credit card in someone else’s name may be used to hold the reservation. All reservations are subject to room and rate availability. A valid phone number and a valid credit card number must be attached to each reservation. No-shows will be billed in full. Cancellations must be received by 3:00PM the day prior to arrival.
- We have an 8-person minimum for all rooms blocked in our cabins. Each cabin sleeps 16 guests. They are a “make your own twin bed” experience. There are two (2) private baths in each cabin.
- Please keep in mind The Inn Lobby is a COMMON AREA for all overnight guests to share and must be used in this fashion. Please respect other guests here at The Warren Conference Center & Inn. Although we only host one social event per time frame, there are other guests here as well. There are no exceptions to this rule!
- Check-in time is after 3:00PM and check-out time is prior to 12:00PM.
- All food and beverage consumed on The Warren Conference Center & Inn property must be supplied by The Warren Conference Center & Inn. No food or alcohol may be brought in or consumed in The Inn, Cabins, Northern Lodge, Warren House, or anywhere on property. We are happy to arrange all food and liquor for your event and overnight guests through our Social Sales Manager. A required licensed bartender is an additional $150.00.
- Please keep in mind The Inn Lobby is a common area for all overnight guests to share and must be used in this fashion. Please respect other guests here at The Warren Conference Center & Inn. Although we only host one social event per time frame, there are other guests here as well. There are no exceptions to this rule!
- Gift bags will be delivered to the guest room prior to arrival, rather than being handed to the guest upon check-in. There is an additional charge for this service of $2.00 per bag.
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