Addtional Outing Information

LOCATION MENU BEVERAGE PACKAGE ACTIVITIES IMPORTANT OUTING INFO

Additional Hours
Additional Hours exceeding five hours of service is $350 per hour for use of the space and $60 Per Bartender, Per Hour if Bar Service continued. All functions must conclude by 12:00am.

Guest Guarantee Policy
For all private functions where charges are made on a per person basis, The Warren Conference Center & Inn must have a specific attendance number. An estimated guest count is due at the time the reservation is made. The estimated revenue amount will be based on the estimated guest count and will be used to determine applicable deposits. A final guarantee count is due ten (10) business days prior to the function. Reduction in the number of guests less than ten (10) business days in advance and no-shows will not reduce the final invoice. You will be billed for the guaranteed number of guests or the actual attendance, whichever is greater.

Food & Beverage / Package Minimums
All Events are required to meet Revenue / Package Minimums determined by date, time, and location of the event. If you fall below this Minimum, you will be billed the difference.

Menu Pricing
Menu prices are published periodically and are subject to change without notice. Menu pricing is locked in 90 days prior to the event.

Vegetarian Menu Options
Vegetarian and Vegan Menus are available. Please contact our Catering Sales Manager for menu’s and pricing.

Overnight Accommodations
There is on-site lodging for your guests. Please call for rates and availability.

Deposit & Final Payment
A non-refundable deposit of 25% of the estimated value of the function is due with the signed contract. We accept MasterCard, Visa, Discover, Diner’s Club and American Express for the deposit only. The Final Balance is due 10 business days prior to the Event.

Administrative Charge and Sales Tax
Outing packages and additional food enhancements are subject to a Taxable 20% Administrative Charge and 5% Massachusetts State Meal Tax as noted.

Food Policy
Due to insurance and health code regulations, all food and beverages must be provided by The Warren Conference Center & Inn and is not allowed to be removed from an Event. Your menu selections are due fourteen (14) days prior to the event.

Security Personnel
Security Personnel is required for all groups over 100 people or when alcohol is served, regardless of the size of the group. In addition to security work, this detail also assists with traffic management. This is an additional charge and will be reflected on the final master bill. Please ask your Catering Manager to confirm pricing.

Outside Vendors
Outside vendors are contracted through The Warren Conference Center and Inn. If clients contract outside vendors independently, there will be a $1,000 fee. Vendors must contact the Catering Sales Department at least 7 days prior, so that we can ensure a smooth arrival for you and your vendors.

Liability
The Warren Conference Center & Inn reserves the right to inspect and control all private functions. Liability for damage to the premise will be charged accordingly. The Warren Conference Center & Inn cannot assume responsibility for personal property and equipment brought onto the property. Safe deposit boxes are available at the front desk if personal property needs to be secured. The Warren Conference Center & Inn assumes no responsibility for personal items left unattended in function rooms or on coat rack.